Submit article

Please make sure that your document meets our prerequisites and is prepared according to our instructions.

Please log in to hohPublica either with your Hohenheim user account or with your external account.

Please note that the KIM partially publishes scientific journal articles with an open access license (Creative Commons) and the participation of Hohenheim authors itself via semi-automatic procedures in hohPublica.

This applies in particular to articles from the following groups:

• Articles from publishers that participate in the DeepGreen delivery service
• Articles whose publication was funded by the University of Hohenheim's publication fund

Therefore, please check whether your article is already available in hohPublica by searching for the title or DOI in the hohPublica search. If you cannot find the article yet, please feel free to submit it using the submission form.

You submit your document independently via the input mask on hohPublica. After registering on hohPublica, you will be able to access your area (“My area”) using the navigation. A bar will appear at the top of your area, where you can drag and drop your file directly. You will be asked to select the collection in which you would like to submit your document. Please search for your institute and select it. You will then be redirected to the input mask.

Alternatively, click on the plus symbol to the right of the file field to start the input. You can also upload your file within the input mask.

Note: You do not have to complete your submission in one session. You can click on “Save” or “Save for later” at any time and return to your submission at a later point in time from your area.

Since the publication of your article is most likely a secondary publication on hohPublica that has already been published by a publisher, you will usually already have a Digital Object Identifier (DOI). In this case, the system does not have to generate a new DOI.

However, when you start entering data, the system always reserves a DOI of its own and displays it in the “Identifier” section. To prevent this DOI from being generated, please enter the existing DOI in URL form (preceded by “https://doi.org/”) further down in the “Formal description” section under “Identifiers”. When you save your entry afterwards, the system's own DOI will no longer be displayed in the “Identifiers” section above.

If you have not already dragged your file into the field in “My area” and thus started the input mask, you can now upload your document: either drag your file into the upload field at the top of the input mask with the mouse or click on “Browse” to search for the file to be uploaded in your file directory.

You will see an overview of the files you have uploaded in the section “Upload files” directly below the upload area.

In addition to the primary text file (PDF), scientific articles often include additional information in various file formats (so-called “Supplementary Material”, “Additional Information”, “Additional files”, etc.). You can upload these files in addition to your primary file. If it is only one additional PDF file, you can simply upload it as a second file. If there are several files and/or files in formats other than PDF, please compress all additional files into a ZIP file (you can name this “supplement.zip”, for example) and upload this ZIP file in addition.

Under the section “Formal description”, enter some descriptive data about your publication:

1. Title of the work (input mask field name “Title”): Incl. subtitle. If there is a subtitle, please enter it in the same field, separated from the title by “ : ” (example: Title : subtitle).
2. Name of the participating authors (input mask field name “Authors”): Please enter the participating persons in the form last name, first name. Please enter only one person per field. To add another person, please click on the plus symbol to open another input field for another person.
3. Year of publication of the article (input mask field name “Date of issue”): Please enter the year in which the article was published. Usually this is the respective volume of the journal in which the article appears. Although the input mask allows you to enter a complete date including month and day, it is sufficient to enter only the year.
4. Existing identifier of the article (input mask field name “Identifiers”): Please enter an already existing DOI of your article as an additional identifier by clicking on the plus symbol and then selecting the type “URI” in the newly appearing input field on the left side. On the right side, please enter the DOI in URL form, i.e. with a leading “https://doi.org/”. Example: “https://doi.org/10.2030/12345”. This ensures that hohPublica does not generate its own system DOI.
5. Language in which the article was written (input mask Field label (“Language”).

Please select the document type “Article” in this section. This will display the input fields for specific data on journal articles:

1. Document type (input mask field name “Type”)
2. Journal title (input mask field name “Journal title”)
3. ISSN of the journal (input mask field label “Journal ISSN”)
4. Volume of the journal in which the article appeared (input mask field label “Volume”)
5. Issue of the journal in which the article appeared (input mask field label “Issue”)
6. Page range or article number (input mask field labels “from page” and “to page” or “Article number”)
7. Journal publisher (input mask field label “Original journal publisher”)
8. Place of the publisher (input mask field label “Place of the original publisher”)

In this section, you can describe the content of your publication. Only one classification from the Dewey Decimal Classification (DDC) is set as mandatory in this area.

1. Subject keywords (input mask field name “Subject keywords”): Please enter terms that are as specific and concise as possible and that describe the content of your article. Note: Please do not enter keywords that describe the state of your publication as a whole, e.g. “journal article”, “publication”, “hohPublica” etc. Please also avoid too many keywords in the form of synonyms or related terms or duplications of content (e.g. not “sustainability”, “sustainability prize”, “sustainability award”, “award”, “prize”, “award”… Two keywords are sufficient here: “sustainability” and “award”). We reserve the right to remove redundant keyword sequences.
2. DDC classification (input mask field name “DDC subject group”): Please select a suitable DDC subject group into which your article can be thematically classified.
3. Sustainable Development Goals (input mask field name “Sustainable Development Goal”): Here you can specify one or more sustainable development goals of the United Nations that your article contributes to.
4. Summary of the work (input mask field name “Abstract”): As a rule, an abstract is already available for articles. You can simply copy the abstract from the PDF or from the landing page of the article at the publisher and paste it here. Note: You can use the “Add” button below the text field to open another field for a different language.
5. Additional information (input mask field name “Additional description”): Please provide any additional information about your article here if needed.

License (input mask, “Publication license” field name): Please select the Creative Commons license under which your article was originally published by the publisher. If your article has not been given a Creative Commons license, the distribution rights to the article usually lie with the publisher. In this case, we may only publish the article if you have a separate agreement with the publisher or if you have permission to self-archive an accepted manuscript. Information on copyright and the available licenses can be found at Copyright & Creative Commons Licenses

When you upload the accepted manuscript of your article, you usually have to observe an embargo. Please contact your publisher for information about the length of the embargo for your article. You can set the embargo date, i.e. the date from which the article may be made available, in the “Access options” section.

Open Access articles with a Creative Commons license have no embargo and can be published immediately.

Important: Please only enter a date here if there is actually a time-limited blocking period in the sense of an embargo during which the accepted manuscript may not yet be made publicly available. If there is no such blocking period, please do NOT use this field for a “desired” publication date, e.g. a few days or a week after submitting the article to hohPublica.

Published articles are not subject to local access restrictions and are made publicly available worldwide without exception. For this reason, you can simply skip the “Access Restriction” field.

In order to submit your publication to hohPublica, you must accept the present publication contract. The contract regulates all legal framework conditions for your publication on hohPublica. Please read the contract carefully before you also click the checkbox “I accept this publication contract and would like to commission the publication of my document on hohPublica.”.

The text of the publication contract is basically the same for all publications. You can also find the sample texts here.

As soon as you have uploaded the file, completed all the necessary fields and accepted the publishing contract, you can click on “Deposit” to submit your publication.

We will promptly review your submitted document and the data you have entered with regard to all the above requirements and, if all requirements are met, activate it. We reserve the right to revise the bibliographic data entered in the input mask (e.g. title, etc.) according to international library standards. Of course, the content of the publication will not be checked.

You will be informed about the activation by e-mail to the address associated with the user account. When submitting via the Hohenheim user account, this is always your address with “…@uni-hohenheim.de”.

If we have any questions regarding the submission or a reason to reject publication of the document in its current form, we will also inform you by email as soon as possible. You can usually quickly correct and resubmit purely formal deficiencies in the file.