Submit dissertation

Please make sure that your document meets our requirements and is prepared according to our instructions.

Please log in to hohPublica either with your Hohenheim user account or with your external account.

You submit your document independently via the input mask on hohPublica. After registering on hohPublica, you will be able to access your area (“My area”) using the navigation bar. A bar will appear at the top of your screen, into which you can drag and drop your file directly. You will be asked which collection you would like to add your document to. Please search for your institute here and select it. You will then be redirected to the input mask.

Alternatively, click on the plus symbol to the right of the file field to start the input. You can also upload your file within the input mask.

Before you upload your file, we would like to draw your attention to the “Identifer” section: Since the publication of your dissertation is a first publication on hohPublica, the system generates a new Digital Object Identifier for it. This identifier in the form of a URL (Internet address) uniquely references your publication. The DOI is displayed in the “Identifier” section. You can copy this identifier in URL form and insert it as a citation note in your work, e.g. on the back of the title page. This allows readers who reuse your work to cite your work using this link.

After you have considered the option of adding the DOI to your work, you can upload your document (if you have not already done so in “My Area” and started with the input mask). Either drag your file with the mouse into the upload field at the top of the input mask or click on “Browse” to search for the file to be uploaded in your file directory.

You can see an overview of your uploaded files in the “Upload files” section directly below the upload area.

In the “Formal description” section, enter some descriptive data about your publication:

1. Title of the work (input mask field name “Title”): incl. subtitle. If there is a subtitle, please enter it in the same field, separated from the title by “ : ‘ (example: Title : Subtitle). If there is a translation of the title in German or English that is also used in the work, you can additionally enter it in the field ’Other title forms”.
2. Name of author (input mask field designation “Authors”): Please enter the name in the form of last name, first name.
3. Year of completion of dissertation = publication date (input mask, field name “Date of issue”): Please enter the year as it appears on the title page of your work. Although the input mask generally allows you to enter a complete date including month and day, entering the year is sufficient here.
4. Language in which the work was written (input mask, field name (“Language”).

You can skip the “Identifiers” field in this section when submitting a dissertation.

Please select the document type “Doctoral Thesis” in this section. The input fields for specific data on dissertations will then appear:

1. Document type “Doctoral Thesis” (input mask field name “Type”): Based on the selection of this document type, further fields appear that are important for dissertations.
2. Name of the main reporter (input mask field name “Supervisors”): It is possible to specify several supervisors / examiners / reporters here. However, specifying the main reporter is usually sufficient.
3. Faculty that accepted the work (input mask field description “Faculty”)
4. Institute where the work was carried out (input mask field name “Institute”)
5. Date of oral exam (input mask, field name “Date of exam”)

Please also make sure that the examination details are indicated on the back of the title page of your paper.

In this section, you can describe the content of your publication. Only a classification from the Dewey Decimal Classification (DDC) is set as mandatory in this area. For dissertations, it is also mandatory to provide a summary (abstract).

1. Subject keywords (input mask field name “Subject keywords”): Text
2. DDC classification (input mask field description “DDC subject group”): Please select a suitable DDC subject group.
3. Sustainable Development Goals (input mask, field name “Sustainable Development Goal”): Text
4. Summary of the thesis (input mask, field name “Abstract”): Please insert a short summary of your thesis in German and English here. Note: You can use the “Add” button below the text field to open another field for a different language.
5. Additional Notes (input mask field name “Additional description”): Text

License (input mask field label „Publication license“): Please select the license under which you would like to publish your work. Information on copyright and the available licenses can be found at Copyright & Creative Commons Licenses.

You can set an embargo date in the “Access options” section. Important: Please only enter a date here if a time limit of, for example, one year or similar has actually been agreed, during which the dissertation may not yet be made publicly available. If there is no such blocking period, please do NOT use this field for a “desired” publication date, e.g. a few days or a week after submission of the dissertation.

In order to submit your publication to hohPublica, you must accept the publication contract. The contract regulates all legal aspects of your publication on hohPublica. Please read the contract carefully before you also click the checkbox “I accept this publication contract and would like to commission the publication of my document on hohPublica.”

The wording of the publishing contract is basically the same for all publications. You can also find the sample texts here.

Once you have uploaded your file, completed all the required fields, and accepted the publishing agreement, you can click “Deposit” to submit your publication.

We will promptly check your submitted document and the data you have entered against all of the above requirements and activate it if all requirements are met. We reserve the right to revise the bibliographic data entered in the input mask (e.g. title, etc.) according to international library standards. Of course, we do not check the content of the publication.

You will be informed of the activation by email to the address associated with the user account. When submitting via the Hohenheim user account, this is always your address with “…@uni-hohenheim.de”.

In case we have any questions regarding the submission or a reason to reject the publication of the document in its current form, we will also inform you by email as soon as possible. You can usually quickly correct and resubmit purely formal deficiencies in the file.